Records Management
All employees have a responsibility to protect records and information that help your organization meet its business needs and regulatory requirements.
Course description
Records Management is a 15-minute course that provides employees with a basic understanding of records management and the importance of following the organization’s policies, guidelines and regulatory requirements. Interactive challenges and viewer emails and tweets address common questions and prompt learners to think about the records that are unique to their business and job responsibilities.
ONLINE TRAINING
Records Management
The Records Management training course covers:
- The purpose and benefits of records management
- Records management systems, policies, and procedures
- Complying with regulations and laws
- Records management responsibilities
- Examples of different types of records
- Records management lifecycle
THE TRALIANT DIFFERENCE
Compliance you can trust.
Training you will love.
Legal expertise
Our in-house legal team monitors the latest laws, rules and regulations, so you don't have to. You can rest assured that our courses are continuously compliant.
Brilliant training
With cinematic-quality videos produced by our Hollywood-based team, your employees will love our customizable, interactive, story-based training.
Valued partnership
Our main focus? It’s all about making your job easier. We do that with unmatched responsiveness and seamless deployment, dedicated to driving your success.
Meaningful impact
We don’t just deliver brilliant training, we help you create meaningful impact by broadening your employees' perspectives, achieving compliance and elevating culture.
KEY FEATURES
Why you'll love our training
It’s time to embrace a new era of online training with a valued partner who will ensure seamless implementation, along with a learning experience your employees will truly enjoy.
Course administration
Traliant makes it simple to roll out training to your workplace and provide technical support directly to your employees at no additional cost.
Course customizations
Tailor courses to include your logo, relevant policies, workplace images, and more. Traliant can even customize the course with scenarios that take place in your own workplace environment.
Translations
Training is available in English, Spanish and is supported in over 100 languages.
What to consider when choosing the most effective records management training
- Protect sensitive information: Records management training helps to protect sensitive data, such as customer information, financial records, and intellectual property, from unauthorized access, disclosure, alteration, or destruction.
- Ensure compliance: Organizations are subject to a variety of regulations related to records management. Training helps organizations to ensure they are meeting these legal requirements and to avoid costly fines and penalties.
- Improve efficiency and productivity: Proper records management can improve efficiency and productivity by helping employees to easily find the information they need.
- Enable business continuity: By managing records properly, organizations are better prepared to handle events that might disrupt their operations, such as a natural disaster.
- Empower employees: Training provides employees with the knowledge and skills they need to understand the importance of records management and to make informed decisions about how to handle records.
- Strengthen your organization's commitment to data security: Training demonstrates the company's commitment to protecting sensitive data and to complying with legal requirements related to records management.
- Reduce the risk of data breaches: When employees understand how to handle records securely, they are less likely to accidentally disclose or compromise confidential information.
- Improved data security: A robust records management program helps to protect sensitive data from unauthorized access, disclosure, alteration, or destruction.
- Enhanced efficiency and productivity: By establishing clear procedures for managing records, organizations can improve the efficiency of their operations.
- Reduced risk of legal action: Organizations that manage records properly are less likely to face legal action related to data breaches or other record-keeping issues.
- Improved decision-making: By having access to accurate and timely information, organizations can make better business decisions.
- Strengthened business continuity: Organizations that have a strong records management program are better prepared to handle events that might disrupt their operations, such as a natural disaster or a cyberattack.
- Records: Any document or item that documents or evidences an organization's activities, transactions, or decisions.
- Records management system: A system for creating, storing, retrieving, and disposing of records.
- Records management policies and procedures: Guidelines that define how records should be managed, including how they should be created, stored, shared, and disposed of.
- Legal and regulatory requirements: Organizations are subject to a variety of laws and regulations related to records management, such as those related to privacy, security, and retention.
- Records management lifecycle: The stages of a record's life, from its creation to its eventual disposal.
- Electronic records: Emails, spreadsheets, presentations, and other digital documents.
- Paper records: Letters, memos, contracts, and other hard-copy documents.
- Audiovisual records: Videos, audio recordings, and other multimedia files.
- Social media records: Posts, comments, and other content on social media platforms.
- Create records accurately and completely: Make sure that records are complete, accurate, and relevant.
- Store records properly: Store records in a secure location and ensure that they are protected from damage.
- Share records appropriately: Share records only with authorized individuals.
- Dispose of records properly: Dispose of records securely when they are no longer needed.
- Follow the organization's records management policies and procedures: Employees should be aware of and follow the organization's records management policies and procedures.
